Accounts Payable Specialist

Newark, NJ
Full Time
Mid Level

Position: Accounts Payable Specialist 

Objectives of this role 

  • Ensure accurate and timely processing of financial transactions to support the company’s financial health. 

  • Support the company in optimizing its financial transactions and systems. 

  • Strengthen and grow relationships with vendors and suppliers through timely invoicing and payments. 

  • Assist in streamlining and improving the accounts payable process. 

  • Exercise integrity and confidentiality in financial reporting. 

Responsibilities: 

  • Vendor invoicing:  

  • Receiving, stamping, processing, and verifying invoices, ensuring accurate allocation to appropriate cost centers. 

  • Reconciling invoices with purchase orders and solving any issues for any discrepancies with the vendors and headquarters (based in Germany). 

  • Obtaining and reconciling vendor monthly statements and addressing any outstanding issues. 

  • Analyzing and resolving issues with invoices for any discrepancies or sent for revision. 

  • Following up on approval process with respective departments. 

  • Maintaining weekly meetings with each department heads and employees to follow up on in approval invoices. 

  • Credit Card function: 

  • Collect and verify receipts for all credit card transactions. 

  • Reconciling statements and resolving any discrepancies with the procurement department. 

  • Expense Reports: 

  • Process employee expense reports and ensure timely communication and resolution of issues with employees. 

  • Utility invoices and payments: 

  • Manage utility accounts via online portals, ensuring timely and accurate payments. 

  • Vendor set up and changes process and verification. 

  • Set up new vendors and update existing vendor information. 

  • Maintaining the right contact information for all vendors and confirm their bank information through direct communication in line with the company’s compliance and internal control rules. 

  • Month End and Year End Close: 

  • Supporting Finance Team for month end and year end closings, ensuring completeness and accuracy of accounts payable data. 

  • Other: 

  • Excellent communication skills with vendors, other departments, management, and the headquarters’ bookkeeping team to verify payment details and approval of invoices. 

Skills and qualifications: 

  • Solid understanding of accounting principles and bookkeeping practices Proven experience in accounts payable or accounts receivable roles 

  • Proficiency in accounting software, experience with SAP By Design or similar ERP systems is a plus. 

  • Strong Microsoft Excel skills. 

  • Excellent verbal and written communication skills  

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.

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